Invitation to Support

SPS is pleased to invite your organization to increase your visibility and strengthen relationships with pediatric sedation medical professionals. Industry support is vital to the success of this conference and demonstrates your commitment to improving patient care.

With unopposed exhibit hours  in the Exhibit Hall, you will have an opportunity to generate new leads with pediatric sedation decision makers.

Target Audience

Procedural sedation increasingly impacts many aspects of pediatric medical care and sedation providers include professionals from a broadening range of disciplines. This educational activity is intended for any health care provider interested in or who provides pediatric procedural sedation including physicians (any subspecialty), dentists, nurses, advanced practice nurses, nurse anesthetists and other health professionals.

We expect about 200 attendees at the SPS Conference.

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EXHIBIT SCHEDULE

Exhibitor Move-in
Sunday, May 19, 2019	TBD
Exhibit Hours
Monday, May 20, 2019	7:00 am – 7:00 pm
Breakfast with Exhibits	7:00 – 8:00 am
Coffee Break with Exhibits	10:15 – 10:45 am
Lunch with Exhibits	11:30 am – 12:15 pm
Coffee Break with Exhibits	2:45 – 3:15 pm
Exhibitor Reception	5:00 – 7:00 pm
Tuesday, May 21, 2019	7:00 – 11:00 am
Breakfast with Exhibits	7:00 – 8:15 am
Coffee Break with Exhibits	10:30 – 11:00 am
Exhibit Move-Out
Tuesday, May 21, 2019	11:00 am – 1:00 pm

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EXHIBIT PACKAGES

Click here to view the complete package details.

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SPONSORSHIP AND ADVERTISING OPPORTUNITIES

To take advantage of one or more of these opportunities, add these options when completing the Exhibitor and Sponsorship Agreement. For questions, contact Dana Gibson at dana@societyhq.com.

The program ad order and submission deadline is April 15, 2019. Sponsorship descriptions

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EXHIBIT and SPONSORSHIP AGREEMENT

Exhibit Agreements are being accepted. CLICK HERE to sign up.

• A minimum of 50% of the exhibit fee is due when the Exhibit Agreement is submitted. Payment is due in full by March 20, 2018.
• Payment for an Exhibit/Sponsor Agreement submitted after March 20 must be paid in full at the time of application.

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EXHIBIT FLOOR PLAN

Click here to view the current exhibit hall floor plan.  Updated February 15, 2019.

Exhibit space is assigned on a first come, first served basis.

• Exhibit agreements must be submitted prior to exhibit space being assigned.
• Exhibits are TABLETOP – 8’x8′ area
  • Space includes a 6 ft tabletop, draped with two chairs

Every effort will be made to accommodate special requests. SPS cannot guarantee preferences for exhibit space locations.

SPS reserves the right to add, move or remove exhibit booths if necessary. The floor plan is subject to change.

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MEETING PROGRAM

The program will be available on the MOBILE MEETING GUIDE. The guide includes lecture slides, program schedule, digital posters and presentation schedule, speaker list, attendee list and meeting room locations.

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EXHIBITOR BADGE NAMES AND COMPANY/PRODUCT DESCRIPTIONS

SPS exhibitor badge registrations and product or company descriptions are due by May 1, 2019. Email your badge names and company/product descriptions to Julie Hitt in the SPS office.

NEED TO ORDER EXTRA NAME BADGES?
Exhibitors can order additional badges for booth representatives via the SPS credit card payment form. Badges are $200/badge. Be sure to list the full name(s) for the badges on the payment form.

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EXHIBITOR SERVICE KIT

PSAV – AV and Electrical Order Form

SHIPPING – Special arrangements must be made for receiving any equipment, goods, displays or other materials that will be sent, delivered or brought into the Hotel. Failure to do so may result in deliveries being refused or materials being unavailable when required. All deliveries regardless of size must be delivered or unloaded at the hotel’s loading dock. The Hotel’s receiving entrance is open from 7:00 a.m. to 4:00 p.m., Monday through Friday. Any materials being sent to the Hotel must be marked as follows:

Hyatt Regency Aurora – Denver Conference Center
13200 East 14th Place
Aurora, CO 80011
Client Name / Exhibitor Name Conference
Name C/O – Name Of Event

Boxes should have a complete return address and be marked if there is more than 1 box, e.g., Box 1 of 2 and Box 2 of 2.

The Hotel does not accept any liability for equipment, goods, displays or other materials that arrive unmarked or fail to arrive at the Hotel. The Group is responsible for insuring its property for loss or damage. Please note the following charges relating to package deliveries and shipment from the hotel: • Pallets or Oversized Packages, Incoming and Outgoing $200.00/ pallet • Packages, Incoming and Outgoing (Up to 25 Pounds) $5.00/box • Packages, Incoming and Outgoing (25 pounds or more) $25.00/box • Envelopes, Incoming and Outgoing $2.50/envelope The Hotel allows boxes/packages to be shipped (3) three days prior to the event will be charged the same charges as noted above for packages. The Group is responsible for Outbound Shipping and must label all packages with pre-paid labels before the Hotels shipping and receiving department will pick up the packages for outbound shipping.

iLEADS – The lead retrieval system offered for the conference is iLeads, a cloud based trade show lead capture app that lets you digitally collect and manage information from all of your trade show sales interactions using a smartphone or tablet.

To place an order download the Lead Retrieval Form.

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HOTEL RESERVATIONS

The headquarter hotel is the Hyatt Regency Aurora. Reservations can be made by clicking here.  The SPS group rate is $169.00, based on availability, until April 27, 2019.  Subject to applicable taxes, 12.25% occupancy tax, 2/75% Public Improvement Fee and other hotel specific fees in effect at the time of this conference.

Hyatt Regency Aurora
13200 E 14th Place
Aurora, CO 80011
720-859-8000

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MAILING LIST RENTAL

The member and conference registration mailing list is available for rent (one-time use).  Visit the Society for Pediatric Sedation’s Mailing List Rental Guidelines and Order Form.

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QUESTIONS? CONTACT:

Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 | Fax: 804.282.0090 | Email dana@societyhq.com